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Board Election 2017

Board Election 2017

Welcome to the RCM’s website pages for the RCM Board election in 2017. You will find here information about the role and responsibilities of the RCM Board and board members and advice on what to do if you want to offer yourself for election.

Click here to view our Equality and Diversity publication - Standing for the RCM Board  

RCM Board members are members of the RCM elected to office by members of the RCM. The forthcoming election is for RCM Board Members who will take up office on 1 September 2017 with a lead in period starting on 17 July 2017.  If you offer yourself for appointment in the 2017 election you must undertake to make yourself available on all these key dates. A person who has not previously served on the Board will be appointed for four years. More information about periods of office can be found here

 

 

Click below links to jump to relevant sections

 

Key dates

 

Key Dates 
6 February 2017Latest date for submission of self nomination/eligibility declaration form
24 February 2017Latest date for submission of your cv.  
14, 15 and 16 March 2017You should reserve these dates for your assessment.
28 March 2017Latest date for submission of your election address
17 July 2017If elected you will be required to attend an induction in London on this date.
18 July 2017If elected you will be required to attend as an observer a meeting of the RCM Board on this date.
1 September 2017If elected you will assume the responsibilities of an RCM Board Member .
28 September 2017If elected you will be required to attend a meeting of the RCM Board in London on this date.
  

 

 

The role and responsibilities of an RCM Board Member

The RCM Board is responsible for the overall direction and control of the RCM. This includes ensuring that the RCM is efficient, effective, properly managed & supervised and accountable. Click here for more information about the Role of the RCM Board.

The following papers provide more details and will help you understand the role and responsibilities of the RCM Board and its members.

The Royal College of Midwives Governance Code

This:

  • establishes principles for governance of the RCM;
  • helps the board and board members understand what they have to do and how they should do it; and
  • provides a basis for monitoring and evaluating board and board member performance.

 

Role profile for member of RCM Board

This is a generic description of the role and responsibilities of RCM Board members. However, now if you are elected as an RCM board member you are not required to accept appointment as a trustee of a charity called The Royal College of Midwives Trust.

Required competencies

These set out the qualities, skills and experience you should possess to be an effective board member.
 

Code of Conduct for Members of the RCM Board

This sets out the standard of conduct expected of RCM Board members. If you offer yourself as a candidate for election you must undertake to comply with this code of conduct if you are elected.

The Commitment

As a member of the RCM Board there will be many opportunities for you to be involved in the affairs of the RCM and you will have to distinguish the work and activities you must do as a Board member from things for which you might have a personal preference.

The things you must do will include:

  • attending an induction and periodic updates on your role and responsibilities and other governance related training as required;
  • attending, and contributing to, the induction of newly appointed members of the RCM Board;
  • attending meetings of the RCM Board and if a Trustee attending meetings of the Board of Trustees of the RCM Trust (they are normally held on the same day);
  • attending meetings of any committees to which you are appointed by the RCM Board or the Board of Trustees;
  • attending general meetings of members of the RCM (these are rare but when they are held your attendance is required);
  • attending the RCM’s annual conference;
  • appeals by members of the staff of the RCM arising from grievances and disciplinary proceedings.

 

If you are elected with a competence rating assessed to be B or C you will be required, in addition to the induction for all board members, to meet with the Board Chair to discuss arrangements for your further development.

You should expect to attend in person at least six RCM Board meetings, six committee meetings and at least four other days for strategy or development work each year.  But time spent at meetings is only part of the commitment. You should also allow for travelling time to and from meetings and, where necessary, overnight stays away from home. A significant amount of preparation for meetings is required. This includes reading papers, conducting your own research where necessary, informally discussing matters with other Board members and RCM staff and managing the email and other communications which are an inevitable part of a Board member’s role.

RCM Board members invariably have busy professional and personal lives and if you are elected as an RCM Board member you will be expected to manage, and take responsibility for, the demands on your life. If you have an employer you should discuss your plans to stand for election and make sure that the commitment is understood by your employer and that you establish the support you will need. You might be able to negotiate some time off work for your duties for the RCM but it is inevitable that some, or all, of the time you devote to the RCM will be your own time. Please be realistic about what you can do. Click here for more information about time off work for trade union duties and activities. Please also consider your home life. Discuss your plans with people at home to ensure they understand the commitment you will be making.

Examples of the many other opportunities for RCM involvement that will present themselves to you include: membership of professional advisory forums; membership of partner organisation committees and groups; attendance at events such as the RCM Annual Event and awards ceremonies; lectures; presentations and all sorts of workshops and events for RCM Members and activists. These activities, while they are important to the RCM and provide personal development, are not part of a board member’s core role and responsibilities. If you are a member of the RCM Board your first and overriding priority must be to fulfil a board member’s core role and responsibilities.

 

RCM Board members receive no remuneration. Out of pocket expenses are paid in accordance with this policy.
 

Assessing your competence for the role

The RCM Board has drawn up this role profile for a member of the rcm board and has decided that these competencies are required. The core competencies are those required of all board members. The additional competencies are those which the Board wants to be represented but does not expect every board member to possess.

If you offer yourself for election you will be offered an assessment of your competence for the role. You are strongly advised to take advantage of the assessment because it will give you additional insight into whether you are ready to be a board member and you will be able to talk things over during the assessment interview. Please prepare for the assessment interview as you would for a job interview. You should, for example, make sure you are well informed about the RCM before attending for interview.

If the assessment suggests that you would benefit from further development before standing as a candidate you may be offered advice on how to strengthen your competencies for a future occasion. It will be entirely your choice whether you stand as a candidate in 2017 or take time for further development with a view to offering yourself again at a later date.

If you do go forward as a candidate in 2017 the members of the RCM who vote in the election will receive a statement about you from the assessment panel. This is intended to help voters make an informed choice. The statement will include one of the following competence ratings which will be assigned to you by the assessment panel.

Competence rating A:
The candidate demonstrated to the Assessment Panel the required level of competence.                                                      

Competence rating B:
The candidate demonstrated to the Assessment Panel a level of competence requiring further development.


Competence rating C:
The candidate did not demonstrate to the Assessment Panel an acceptable level of competence.

 

If you choose to go forward as a candidate without completing the assessment process the members of the RCM who vote in the election will be informed that you chose not to complete the RCM’s assessment process and, therefore, the assessment panel has no view of your competence.

The members of the RCM who vote in the election will be free to vote for the candidates of their choice.

This flow chart shows the steps in the assessment and election process.

Who can stand for election? 

To be eligible to stand for election you must be a full member of the RCM (and have been a full member of the RCM for at least three years on 1 September 2017) and if still relevant at the time of election have notified the Nursing and Midwifery Council of your intention to practise as a midwife in 2017. You must also satisfy the other eligibility criteria in 6.1.13 of rule 6.1 of the rcm rules.

 

Equality and Diversity

We want to see as many applications to the board as possible. In particular we want our board to be inclusive and would like to see nominations from black and minority ethnic (BME) midwives, lesbian, gay, bisexual and transgender (LGBT) midwives, and younger midwives. Organisations whose members come from a range of different backgrounds are successful organisations because they provide a more inclusive environment for our members. We value all our members’ skills, experience and contribution.

Click here to view our Equality and Diversity publication, Standing for the RCM Board  

 

 

How to stand for election?

Your first step is to complete the RCM’s self nomination / eligibility declaration form. This is compulsory and you will not be accepted as a candidate for election unless you have completed, signed and submitted this form by 6 February 2017 to Rumena.Begum@rcm.org.uk.

To take advantage of the assessment process you must also submit your cv. Please send it to Rumena.Begum@rcm.org.uk by 20 February 2017.

You may also prepare an election address for the RCM to distribute, together with the voting papers, to the persons entitled to vote in the election. Your election address may not exceed 300 words and must only include text (which may include links to other material if you wish). Your election address on the prescribed form must be sent to Pattie.tailor@rcm.org.uk  by 28 March 2017.

Where can you get more information?

These are the rcm rules which govern the assessment and election arrangements.

If you have any questions about administrative matters, such as completing and returning the various forms, please direct them to Pattie.tailor@rcm.org.uk

 

The election

The assessment process will be completed by the end of March 2017.

The election is scheduled to take place in April 2017.

Those entitled to vote in the election will receive a ballot paper which includes the names of all candidates and the voter will be invited to rank the candidates in preferred order.  So, the voter will write the figure 1 next to the name of the candidate whom the voter most wants to be elected; the voter will write the figure 2 next to the voter’s second most preferred candidate and so on until the voter is unable to express a preference for any of the remaining candidates.  This method of voting is known as the single transferable vote system and has been used by the RCM for many years.

In addition to the ballot paper those entitled to vote in the election will receive:

  • any election addresses submitted by candidates in accordance with the RCM rules;
  • in respect of each candidate included on the ballot paper, one or other of the following statements of the assessment panel.

 

Either

(i)    This candidate completed the RCM’s assessment process for candidates for election to the RCM Board. The assessment panel is of the view that this candidate demonstrates the required level of competence. The assessment panel’s competence rating for this candidate is shown below.

Or

(ii)     This candidate completed the RCM’s assessment process for candidates for election to the RCM Board. The assessment panel is of the view that this candidate does not currently demonstrate the required level of competence. The assessment panel’s competence rating for this candidate is shown below

Or

(iii)     This candidate chose not to complete the RCM’s assessment process for candidates for election to the RCM Board.  Therefore, the assessment panel has no view of the candidate’s competence.

Or, in the case of a serving board member who is standing for another term:

(iv)    (a)   This candidate chose not to complete the RCM’s assessment process for candidates for election to the RCM Board. Therefore, the assessment panel has no view of the candidate’s competence.

          (b)  The candidate was assessed in [year] and at that time the assessment panel was of the view that s/he [insert words from previous assessment] and the assessment panel’s competence rating for this candidate at that time was [insert previous competency rating].

If the serving board member who is standing for another term chooses not to avail themself of assessment and does not want the previous assessment disclosed to voters the assessment panel will include only part (a) of statement (iv) in the voters’ information pack.

 

If statement (i) applies it will be accompanied by competence rating A as follows.

Competence rating A:
The candidate demonstrated to the assessment panel the required level of competence.

If statement (ii) applies it will be accompanied by competence rating B or C as follows.

Competence rating B:
The candidate demonstrated to the assessment panel a level of competence requiring further development.

Competence rating C:
The candidate did not demonstrate to the assessment panel an acceptable level of competence.

If statement (iii) applies there will be no competence rating.

Independent Scrutineer

Electoral Reform Services Ltd of 33 Clarendon Road, London N8 0NW have been appointed by the RCM to carry out the functions required under legislation regulating trade union elections.

More about periods of office

A person elected in 2017 who has not previously served on the Board will be appointed for four years and may, if they wish, stand for election for a further period after that.

A person elected in 2017 who is already a board member approaching the end of their initial period of office will be appointed for two years.

Everyone elected in 2017 will take up office as a member of the RCM Board on 1 September 2017 with a lead in period starting on 17 July 2017.

When a person has been a board member for periods which add up to six years they must take a break of at least three years before they can become a board member again.

 

Barbara Kuypers, RCM board member explains the election process