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Election of the Royal College of Midwives (RCM) Board Members 2013

Board Election 2013

RCM Board members are members of the RCM elected to office by members of the RCM. The forthcoming election is for RCM Board Members who will take up office on 1 September 2013. The term of office is four years. You will find here information about the role and responsibilities of the RCM Board and board members and advice on what to do if you want to offer yourself for election.

 

Click below links to jump to relevant sections


Key dates

1 February 2013                               Latest date for submission of self nomination / eligibility declaration form
1 March 2013                                    Latest date for submission of cv form and competency self assessment  form
15 and 16 April 2013                       You should reserve these dates for the stage 2 assessment.
1 June 2013                                      Latest date for submission of election address
1 September 2013                           If elected you will assume the responsibilities of an RCM Board Member  and RCM Trust Trustee on this date.
10 September 2013                         If elected you will be required to attend an induction in London on this date.
11 September 2013                         If elected you will be required to attend a meeting of the RCM Board in London on this date.

The role and responsibilities of an RCM Board Member

The RCM Board has overall responsibility for the RCM and must ensure that the RCM is viable, properly governed and properly managed. The following papers provide more details and will help you understand the role and responsibilities of the RCM Board and its members.

The Royal College of Midwives Governance Code

This:

  • establishes principles for governance of the RCM;

  • helps the board and board members understand what they have to do and how they should do it; and

  • provides a basis for monitoring and evaluating board and board member performance.

 

Role profile for member of RCM Board

This is a generic description of the role and responsibilities of RCM Board members. It explains, amongst other things, that if you are elected as an RCM Board member you are also required to accept appointment as a trustee of a charity called The Royal College of Midwives Trust. You can view information about The Royal College of Midwives Trust on the website of the Charity Commission for England & Wales.

Code of Conduct for Members of the RCM Board

This sets out the standard of conduct expected of RCM Board members. If you offer yourself as a candidate for election you must undertake to comply with this code of conduct if you are elected.


The Commitment

As a member of the RCM Board there will be much potential for you to be involved in the affairs of the RCM and you will have to distinguish the work and activities you must do as a Board member from things for which you might have a personal preference.

 

The things you must do will include:

  • attending meetings of the RCM Board and meetings of the Board of Trustees of the RCM Trust (they are normally held on the same day);

  • attending meetings of any committees to which you are appointed by the RCM Board or the Board of Trustees;

  • attending general meetings of members of the RCM (these are rare but when they are held your attendance is required);

  • attending the RCM’s annual conference.

 

You should expect to attend in person about five RCM Board meetings and up to five committee meetings each year but time spent at meetings is only part of the commitment. You should also allow for travelling time to and from meetings and, where necessary, overnight stays away from home. A significant amount of preparation for meetings is required. This includes reading papers, conducting your own research where necessary, informally discussing matters with other Board members and RCM staff and managing the email and other communications which are an inevitable part of a Board member’s role.

 

RCM Board members invariably have busy professional and personal lives and if you are elected as an RCM Board member you will be expected to manage, and take responsibility for, the demands upon you. If you have an employer you should discuss your plans to stand for election and make sure that the commitment is understood by your employer and that you establish the support you will need. You might be able to negotiate some time off work for your duties for the RCM but it is inevitable that some, or all, of the time you devote to the RCM will be your own time. Please be realistic about what you can do. Click here for more information about time off work for trade union duties and activities. Please also consider your home life and discuss your plans with people at home.

 

RCM Board members receive no remuneration.Out of pocket expenses are paid in accordance with this policy.


Assessing your competence for the role

The RCM Board has drawn up this role profile for a member of the rcm board and the competencies which are required amongst RCM Board members. The  core competencies represent the RCM Board’s view of a fully competent member of the RCM Board. Some candidates will be able to demonstrate competence in all the required areas. Others will be able to demonstrate competence in some areas but not others. A candidate who demonstrates competence in all the required areas will, if elected, quickly make a full contribution as a member of the RCM Board. A candidate who is not yet competent in all the required areas is if elected, likely to require time and support to develop in the role before being able to make a full contribution as a member of the RCM Board. In addition to the core competencies the Board is also looking for certain additional  competencies. Both the core competencies and the additional competenties are set out and explained in the competency self assessment form.  

 

If you offer yourself for election you will be able to get an independent assessment of your competence for the role. This will give you insight into whether you are ready to make a full contribution as a board member and you will be able to talk things over during the assessment. If the assessment suggests that you would benefit from further preparation before standing as a candidate you may be offered advice on how to strengthen and hone your competencies for a future occasion. It will be entirely your choice whether you stand as a candidate in 2013 or take time for further preparation with a view to offering yourself again at a later date.

 If you do go forward as a candidate in 2013 the members of the RCM who vote in the election will receive a statement about you from the assessment panel.  This is intended to help voters make an informed choice. The statement will include one of the following overall competence ratings which will be assigned to you by the assessment panel.

Competence rating A:

The candidate demonstrated to the Assessment Panel a high level of competence in most or all the required areas.

Competence rating B:

The candidate demonstrated to the Assessment Panel a reasonable level of competence in some of the required areas and, if elected, appears likely to require time and support to develop in the role.

Competence rating C:

The candidate did not demonstrate to the Assessment Panel the level of competence being sought.

 

If you choose to go forward as a candidate without completing the assessment process the members of the RCM who vote in the election will be informed that you chose not to complete the RCM’s assessment process and, therefore, the assessment panel has no view of your competence.

You will also be entitled to write an election address (a statement of up to 300 words of your own choosing) which will be sent to the voters.

The members of the RCM who vote in the election will be free to vote for the candidates of their choice.

This flow chart shows in more detail the steps in the assessment and election process.


Who can stand for election? 

To be eligible to stand for election you must be a full member of the RCM (and have been a full member of the RCM for at least three years on 1 September 2013) and have notified the Nursing and Midwifery Council of your intention to practise as a midwife in 2013. You must also satisfy the other eligibility criteria in rule 6.1.14 of part 6.1 of the rcm rules.


How to stand for election

Four forms are available for you to complete.

The self nomination / eligibilty declaration form  is compulsory. You will not be accepted as a candidate for election unless you have completed, signed and submitted this form by 1 February 2013 to kirsty.stewart@rcm.org.uk.

 

To take advantage of the assessment process you should also complete and submit the cv form and the competency self assessment form.

 The competency self assessment form is in two parts. The first part covers the core competencies which represent the RCM Board’s view of a fully competent member of the RCM Board. Some candidates will be able to demonstrate competence in all the required areas. Others will be able to demonstrate competence in some areas but not others. A candidate who demonstrates competence in all the required areas will, if elected, quickly make a full contribution as a member of the RCM Board. A candidate who is not yet competent in all the required areas is, if elected, likely to require time and support to develop in the role before being able to make a full contribution.

 

The form invites you to explain how you demonstrate each of the described competencies. You should assess your level of competence in each area as honestly and realistically as you can and apply the same honesty in explaining how you demonstrate that area of competence. If, at this stage in your life, you are not competent in some areas you should say so on the form. The RCM Board and its members will always be in a state of development. No single member is expected to excel in all areas and the board’s aim is to bring together people who are competent in as many areas as possible.

 

The second part of the competency self assessment form is about additional competencies which the RCM Board wants to be represented amongst its members. These are competencies which the board wants to be represented but does not expect all its members to possess. The importance which the board attaches to each of the additional areas is shown on the form. It will change depending on the extent to which that competency is already represented amongst board members.

 

Your completed cv and competency self assessment forms should be sent to kirsty.stewart@rcm.org.uk by 1 March 2013.

 

Lastly you are entitled to prepare an election address for the RCM to distribute, together with the voting papers, to the persons entitled to vote in the election. Your election address may not exceed 300 words and must include text only (including a link or links to other material if you wish). Your election address on the prescribed form must be sent to kirsty.stewart@rcm.org.uk by 1 June 2013.


What happens next?

The election is scheduled to take place during  Summer 2013.  The assessment process will be completed by 31 May 2013.

 Those entitled to vote in the election will receive a ballot paper which includes the names of all candidates and the voter will be invited to rank the candidates in the order preferred by the voter.  So, the voter will write the figure 1 next to the name of the candidate whom the voter most wants to be elected; the voter will write the figure 2 next to the voter’s second most preferred candidate and so on until the voter is unable to express a preference for any of the remaining candidates.  This method of voting is known as the single transferable vote system and has been used by the RCM for many years.

In addition to the ballot paper those entitled to vote in the election will receive:

  • any election addresses submitted by candidates in accordance with the RCM rules;

  • in respect of each candidate included on the ballot paper, one or other of the following statements of the assessment panel.

(i)        This candidate completed the RCM’s assessment process for candidates for election to the RCM Board. The assessment panel is of the view that this candidate sufficiently demonstrates the required competencies. The assessment panel’s overall competence rating for this candidate is shown below.

Or

(ii)       This candidate completed the RCM’s assessment process for candidates for election to the RCM Board. The assessment panel is of the view that this candidate does not currently demonstrate the required competencies. The assessment panel’s overall competence rating for this candidate is shown below.

Or

(iii)      This candidate chose not to complete the RCM’s assessment process for candidates for election to the RCM Board. Therefore, the assessment panel has no view of the candidate’s competence.

 

If statement (i) applies it will be accompanied by either competence rating A or B as follows.


Competence rating A      

The candidate demonstrated to the Assessment Panel a high level of competence in most or all the required areas.

Competence rating B   

The candidate demonstrated to the Assessment Panel a reasonable level of competence in some of the required areas and, if elected, appears likely to require time and support to develop in the role.

If statement (ii) applies it will be accompanied by competence rating C as follows.

Competence rating C:

The candidate did not demonstrate to the Assessment Panel the level of competence being sought.

 

If statement (iii) applies there will be no competence rating. 


Where can you get more information?

These are the RCM rules which govern the assessment and election arrangements.

 

If you have any questions about administrative matters, such as completing and returning the various forms, please direct them to kirsty.stewart@rcm.org.uk. If you want to contact serving members of the RCM Board you can do so through the links provided in their profiles. You can also participate in an on-line discussion in RCM Communities .


Independent Scrutineer

Electoral Reform Services Ltd of 33 Claredon Road, London, N8 0NW have been appointed by the RCM to carry out the functions required under legislation regualting trade union elections.


Relevant Documents for download: